Complete Laboratory Management Platform
Full-stack LIMS platform with embedded AI assistance, built for specialty testing laboratories. Multi-tenant, white-label ready, and production-proven across agricultural, food safety, and residential testing verticals.
35+
Page Application
7
QMS Modules
6
Compliance Frameworks
AI
Embedded Assistant
One Platform. Complete Laboratory Management.
Admin, client, and partner portals — all connected, all brandable, all production-proven.
Admin Dashboard
Complete laboratory operations hub with real-time analytics, an embedded AI assistant, quick actions, environmental conditions lookup, and CSV sample upload with auto-detection for multiple service types.
- Real-time stats — clients, COCs, COAs, QMS items
- Embedded AI assistant for live data queries and lab guidance
- COCs awaiting action and COAs awaiting approval queues
- Environmental conditions lookup (AQI & pollen by location)
- Bulk CSV sample upload with auto-detection
- Quick actions for common workflows
Client Portal
Self-service portal where clients submit samples, track status, and access results — all branded to your laboratory.
- Self-service Chain of Custody (COC) submission
- Real-time sample tracking with status updates
- Digital Certificate of Analysis (COA) access
- Client profile and account management
- Barcode generation for sample identification
- Air Quality Index (AQI) display on reports
Partner Portal
White-label partner management with branded login, partner ID system, revenue tracking, and dedicated dashboards.
- Branded partner login with custom logos and colors
- Unique Partner ID system for account management
- Revenue tracking and commission reporting
- Order management and sample submission
- White-label ready — your brand, your domain
Everything Needed for Modern Laboratory Operations
COC Management
- Digital Chain of Custody creation and tracking
- Status workflow: Pending, Received, In Progress, Complete
- Barcode generation for sample identification
- Client self-service COC submission
- Search and filter by COC ID, client, or status
COA Management
- Automated Certificate of Analysis generation
- Draft and approval workflows with digital signatures
- Risk level assessment (Low/High Risk flagging)
- Multi-action: view, email, copy, download, approve
- Export all certificates to CSV
- Branded report delivery via email
Intelligent Analytics & Insights
- AI-powered analysis of laboratory data
- Configurable time periods and focus areas
- Certificate analysis across all service types
- Trend identification and anomaly detection
- One-click insight generation
Custom Report Builder
- Advanced filtering: service type, date range, pathogens, clients
- Multi-select pathogen and client filters
- Geographic filtering by location
- Generate visual reports or download CSV
- Custom pathogen data analysis
Client Management
- Full client database with search and filtering
- Import and export clients via CSV
- Linked COC and COA counts per client
- Client registration and self-service onboarding
- Account management and profile settings
Automated Data Processing
- Bulk CSV upload with intelligent validation
- Auto-detection of service type from uploaded data
- Automated pathogen identification and calculations
- Spores/m³, CFU/cm², and CFU/g conversion with threshold monitoring
- Critical alert flagging and notification
Client API Access
- Per-client API key generation and management
- API key regeneration and instant revocation
- Configurable rate limiting and usage quotas
- Usage tracking and request logging
- Secure REST API with JWT + API key authentication
Lab Supplies & Inventory
- Supply inventory tracking and status management
- Order placement and received quantity tracking
- Low-stock alerts and reorder workflows
- Supplier records and order history
- PDF documentation for procurement compliance
Embedded AI Assistant
- Conversational AI built directly into the admin panel
- Query live LIMS data using plain language
- Instant answers on lab standards, methods, and regulations
- Deep knowledge of ISO 17025, AOAC, EPA, CFIA, and Health Canada
- Streaming responses with real-time data lookup indicators
- No external app switching — stay in your workflow
Innovation Roundtable
- Collaborative idea and improvement tracking for lab teams
- Feature request management with status updates
- Continuous improvement documentation and voting
- Track ideas from submission through to implementation
- Team feedback threads and discussion
7 Integrated QMS Modules
Complete quality management with electronic signatures, full audit trails, and regulatory compliance built in.
CAPA Management
Corrective & Preventive Actions
- Root cause analysis and investigation
- Action tracking and verification
- Effectiveness checks and follow-up
- Electronic signatures and audit trails
- Automatic linking to deviations
Deviation Tracking
Non-Conformance Reporting
- Non-conformance identification and reporting
- Impact assessment and investigation workflows
- CAPA linking for corrective actions
- Management review and closure documentation
Equipment Management
Calibration & Maintenance
- Calibration scheduling and tracking
- IQ/OQ/PQ documentation
- Automated maintenance alerts
- Service records and status management
Training Records
Competency & Compliance
- Training documentation and tracking
- Competency assessment records
- Certificate issuance and retraining alerts
- Audit-ready compliance records
Proficiency Testing
PT Program Management
- PT program registration and results evaluation
- Pass/fail documentation with automatic CAPA triggers
- Accreditation records and performance tracking
Risk Assessment
Risk Matrix & Mitigation
- Visual risk matrix with likelihood/impact scoring
- Mitigation action tracking and re-assessment
- Continuous monitoring and management approval
Management Review
Scheduled Reviews & Metrics
- Scheduled reviews with automated metrics integration
- Attendee management and action item tracking
- Decision documentation and meeting minutes archive
Built for Regulatory Compliance
Support for multiple regulatory frameworks with complete documentation and audit trails.
- Technical competence documentation
- Method validation records
- Equipment calibration tracking
- Proficiency testing management
- Quality control documentation
- Measurement uncertainty records
Connected to Your Workflow
Built-in integrations, automation, and AI assistance to streamline every step of laboratory operations.
Lab Analyzer API Integration
Direct API integration with digital microscopy and lab analyzer systems for automated data sync. Test connection, sync on demand, preview available cases, and auto-create COA records from analyzer results.
Environmental Data Integration
Built-in Air Quality Index (AQI) and pollen level lookup by zip/postal code or GPS coordinates. Environmental context displayed alongside lab results for comprehensive reporting.
Google Drive Integration
Direct connection to Google Drive for document storage, report archival, and file management. Seamless access from within the admin dashboard.
Email Notification System
Automated email delivery for COA reports, critical result alerts, client notifications, and partner communications. Custom message templates with branded formatting.
CSV Import & Export
Bulk data processing with intelligent CSV upload, auto-detection of service types, client data import/export, and custom report downloads with advanced filtering.
PDF Generation Engine
Automated generation of branded Certificates of Analysis, Chain of Custody documents, QMS reports, and custom laboratory documents with digital signatures.
AI-Powered Operations
A conversational AI assistant embedded directly in the admin panel connects to your live LIMS data. Ask questions in plain language — COC status, quality metrics, equipment calibration, or regulatory guidance — and get instant, accurate answers without leaving the platform.
Your Brand. Your Platform. Our Technology.
Deploy the complete platform under your own brand. Custom logos, color schemes, domains, and email templates — your clients will never know the difference.
Full Branding
- Custom logo and color schemes
- Custom domain support
- Branded email templates
- Branded certificates and reports
Configurable Workflows
- Custom test types and pathogen lists
- Flexible calculation methods
- Custom report templates
- User role definitions
Multi-Tenant Architecture
- Manage multiple brands from one system
- Isolated client data per tenant
- Shared infrastructure, separate branding
- Centralized admin with brand switching
Rapid Deployment
- Cloud infrastructure included
- Database provisioning
- SSL certificates and security
- Technical support and onboarding
Live Deployments
Agricultural Air Quality Platform
End-to-end spore and pathogen monitoring platform serving greenhouse and crop operations across North America.
Food Safety Rapid Detection Platform
AI-powered yeast and mold detection platform for food safety laboratories — delivering results in 1–2 hours.
Technology Stack
Frontend
React + Vite + Tailwind
Backend
Node.js + Express
Database
NoSQL Cloud Database
Hosting
Vercel + Cloud Infrastructure
Auth
JWT + Role-Based Access
State
TanStack Query
Ready to Deploy Your Laboratory Platform?
AI Lab Services is production-proven across multiple verticals with live deployments generating real revenue. Now with an embedded AI assistant built into every deployment. Book a call to discuss white-label deployment, partnership opportunities, or SaaS subscription.